Periodic meetings between the Board and shareholders are essential (the frequency of meetings will depend based on where you are incorporated). The minutes serve as a record of the meeting's happenings. The Board's responsibility is to govern and oversee the company, its operations, and its management.
A shareholders' meeting is a gathering of a company's shareholders for the purposes of discussing corporate policies or casting votes for board members.
Corporate law does not provide a certain process that must be followed when holding a shareholder meeting. The corporation's board and/or shareholders may decide how to conduct business. Some (often larger organizations) use a formal process based on Robert's Rules of Order, which calls for motions, seconds, deliberation, and then a vote.
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