Effective business messages are well organized and context appropriate; therefore, your first step in crafting effective messages is appropriate planning. You should begin planning by conducting a situational analysis. Following this, you should gather all appropriate and relevant data or information. The amount of research you conduct will be determined by the purpose and scope of the message.After completing the first two steps , you should develop an outline for your message.Finally ,you are ready to begin writing. You may have to write several drafts before you finish your message. Don’t be afraid to rewrite multiple times. Since the most successful messages are well crafted ,spending a little extra time on the planning and drafting process is always wise.Shorter paragraphs are more readable and inviting to business audiences. Answer the following question about paragraph length.Which one of the following techniques will help you control the length of your paragraphs?a.Use a smaller font size to maximize space on the page.b.Limit the use of bullets and lists.c.Break longer topics into multiple paragraphs.

To achieve an effective business message, the paragraphs should be well organized, and this can be achieved by limiting the number of topic's length through the breaking of the longer ones into multiple paragraphs.

Apart from a good organization of the topic, this approach will give the readers a clear view and understanding of the message that is being passed across.