You are the head of human resource at tech4u a company that produces computer software for small businesses you have been assigned the task of composing a memo describing a change in policy last week one of the tech4u employees Stewart dead and was terminated after it support person who discovered it illegally downloaded content on his computer during a system upgrade Stewart was a highly efficient and well-liked employee he however violated the company's policy ever signing an agreement that he understood he would uphold his policy this management opted to fire him because his actions were not only in violation of policy but we're also unethical and may leave the company vulnerable to legal action.
you therefore inform all department managers to verbally communicate the following to their employees:
Stuart dent is no longer with the organization he violated company policy by downloading computer content and legally please make sure that you re policy number 52 7 we will be holding their compulsory meeting next Friday at 3 p.m. to review the policy.

My question is how do I rewrite this to make it a effective communication

Due to a violation of our company policy, Steward Dent no longer works in our company. All of details of the termination of Steward Dent in our company will be given by the depatment managers in a verbal manner.

There is going to be a compulsory meeting next Friday at 3 p.m. in which we will review our policy number 52 7.

Best,

John Smith

Head of Human Resources